Employers have a lot to think about when it comes to business productivity. First, is it safe to invest more time at work? In most companies, the staff works for at least 40 hours in a week. But, this cannot certainly bring about more productivity if not complemented with other viable strategies.

This article outlines how to ensure improved efficiency at work without necessarily overworking employees.

Division of labor

Some employers believe that when they have a direct hand in all tasks, then productivity is guaranteed. Though it may be true, time factor is important too.

Employees are hired for their leadership skills and innovative ideas. Employers should give each one of them an opportunity to expose their skills in key specified areas while focusing on specific production goals.

Delegating task according to skills

When hiring employees, the employer understands well the strength, behavior, and skills that each employee has. They should match the tasks they give their employees with the skills they have. This allows workers to maximize productivity with what they know best.

Making efficient use of technology

Communication has been made simpler in the recent times, a click of a button is enough to save precious time. Though the use of emails for communication is still effective, but not if urgency is needed.

Adopted voice to voice communication amongst workers is most appropriate to settle an office matter which could have consumed more time that could have been used for production by emailing.

Having clearly set goals

Productivity is ensured in companies with best-defined set ‘SMART’ (Specific, Measurable, Attainable, Realistic, and Timely) goals. Employers should clearly narrow down the assignments they delegate to workers while putting the focus on the stipulated goals. Workers should know the exact impact of their duties to productivity and the job expectations.

Training and developing employees’ skills

Employers should set a day or two to train workers. They should also arrange for workers to attend seminars and workshops to expand their skills. By interacting with colleagues from other institutions, workers exchange ideas on how to advance their workforce and improve the company’s productivity.

By this, workers will know how to meet job expectations on their own with minimal supervision.


How will employers realize improved productivity without motivating their workers? Lack of motivation is impossible to improve workers’ ability to perform their duties. Employers should make it a norm to appreciate their workers for a job well done.

Having a pay rise or bonuses is a form of motivation. Those who have improved their workforce should be recognized and given a pat on the back!

Performance review

By measuring the performance of each employee, they will understand their points of strength and areas that need improvement. Employers should ask their workers on what is to be done to improve productivity.

Asking for feedback gives employers a clear picture of what is to be done by all parties to improve work efficiency. Encouraging open dialogue with workers helps in saving situations that could otherwise hinder productivity.